All references to the Association are to the Association of
Genetic Nurses and Counsellors.
All references to the committee
are to the AGNC committee.
Association of Genetic
Nurses and Counsellors
Accepted 11th September
Amended 11th September
17th September 2004
- The name of the Association shall be the
Association of Genetic Nurses and Counsellors.
- The objectives of the association
a) To advance and enhance the standard of care for those seeking
genetic counselling, diagnosis of or screening for inherited
b) To support members and promote their role in the genetic
To do this it will bring together members for the purposes of
education and the dissemination of knowledge relating to areas of
practice as well as mutual support. It will also maintain and
monitor a self-regulation system to enhance quality of care. In
furtherance of these objectives but not otherwise the society may
issue statements, reports and research findings.
- The Association of Genetic Nurses and Counsellors will form one
of the founding constituent groups of the British Society for
Genetic Medicine and will fully participate in the activities of
the British Society for Genetic
- The membership of the Association of Genetic Nurses and
Counsellors shall be open to genetic nurse specialists and genetic
associates together with other disciplines involved in the care and
management of families affected by genetic disease. All members of
the Association shall be members of the British Society for Genetic
- The Association shall consist of ordinary, senior
members. All members shall be entitled to speak and vote upon any
matter brought before a meeting of the Association. Only ordinary
members of the Association shall be entitled to be elected as
officers or committee members of the Association.
- Candidates for ordinary membership shall fill in an
application form and be nominated by at least 2 members of the
Association in writing at least 4 weeks before the AGM.
- Candidates for ordinary membership shall be recommended
by the committee for election at any business meeting of the
Association. If there be any objection to a candidate by an AGNC
member his or her nomination will be referred back to the
committee for further consideration.
- Ordinary members on retirement from their professional
appointment may become senior members at a reduced
- The membership fee shall be reviewed at the AGM.
- Non-payment of subscription within six months after it is
due shall be considered equivalent to resignation.
- The committee of the Association shall concern itself
with organisational, policy and administrative matters. It shall
consist of seven members to include a chairman, vice chairman, and
secretary and treasurer. At the discretion of the committee other
ordinary members may be designated to represent the association on
other bodies such as the Genetic Interest Group, or the organising
committee for the British Society for Genetic Medicine
- Decisions of the committee shall be by simple majority
vote of those present. But would need to include 5 members
including 2 officers
- The committee should meet at least twice a year.
- The offices of chairperson, vice chairman, and secretary
and treasurer shall be for three years. Each officer may serve no
more than two consecutive terms of office.
- No one person shall simultaneously hold more than one
position on the committee
- No committee member or officer should serve more than six
consecutive years on the committee.
- The members of the committee shall be directly elected by
the membership. The officers will be elected from the committee by
the committee at its first meeting after the AGM.
17a. If a committee member or officer resigns
prior to the end of Their period of office or term, the committee
will appoint to fill the vacancy and this will be ratified at the
- The officers' posts shall be honorary. Reimbursement will
be made for 'out of pocket' expenses incurred by the committee in
the execution of the business of the Association.
- At least 8/12 weeks before the AGM the secretary will
notify the membership of vacancies on the committee. The membership
will be invited to nominate members for election, which must be
accompanied by a signature of willingness to stand. Elections
will be by electronic vote and results will be announced
at the AGM. If the number of nominations do not exceed the number
of posts available; those nominated will be deemed elected subject
to ratification by a simple majority vote at the AGM.
- The Association shall support at least one meeting a year
during which there will be an AGM.
- The committee may call an Extraordinary General Meeting
at any time.
- Twenty five percent of ordinary members may call an
emergency meeting giving at least six weeks notice of the motion to
be put to the Association. All members will be notified of the
time, place and agenda of any meeting at least three weeks in
- The committee shall arrange the agenda for the AGM. Any
members wishing to have matters included on the agenda must inform
the secretary in writing at least six weeks before the AGM.
- The quorum for the AGM shall be twenty five percent of
ordinary members and five committee members including at least two
- The secretary shall record and circulate minutes of the
AGM. Minutes of committee meetings will be available through the
secretary on request.
- This constitution may not be altered except at an AGM and
any proposals shall be made in writing by the committee or at least
ten percent of members. In the latter case the proposal must reach
the secretary by at least eight weeks before the AGM. The proposal
shall be circulated to the members at least four weeks before the
above meeting and it shall be decided by a two-thirds majority vote
of those present.
- The income and property of the Association shall be used
solely for the promotion of the objectives of the Association. If
upon winding up or dissolution of the Association any funds remain
these shall not be distributed among the members of the
organisation but shall be given or transferred to some charitable
institution having similar objectives which also prohibits
distribution of its income or property among its members. The
specific institution shall be determined by the members, prior to