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AGNC
Awards |
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A number of awards are available to
AGNC members. Please click
here for a summary of these awards. |
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Guidelines
for Reimbursement of AGNC Expenses |
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The following guidelines for
reimbursement of expenses were agreed by the
AGNC membership at the AGM on 25/09/2002.
These guidelines are intended for use by the
AGNC Committee, Working Parties convened by
the AGNC and any AGNC member undertaking
work on behalf of the AGNC. |
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Claim Form |
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Click Here for AGNC Expenses Claim Form |
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Meeting Venue |
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Consideration should be given to the venue
of meetings. London may not always be the
cheapest or most convenient place to meet.
It may be possible to meet at a department
that does not have representation on the
group.
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Length of meeting |
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What length of
meeting is appropriate? Groups may wish to
schedule an all day meeting occasionally if
this is felt to be more productive than a
half-day |
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Expense Claims |
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1. Receipts must
be submitted with
all expenses.
Unfortunately no receipt = no money.
2. An attempt is made wherever possible to
travel by the cheapest means. This may
require forward planning, suggestions
include:
- Booking train tickets as soon as possible
to take advantage of reduced fares i.e.
saver/apex tickets
- Explore travelling off-peak if
possible/convenient
- Travel by a budget airline (this may
require catching a train from the airport to
the meeting venue).
3. When travelling by car, mileage will be
reimbursed at 23p per mile for all engine
sizes.
4. If an overnight stay is required because
of the timing of the meeting: -
· Subsistence will be paid up to £55 for
overnight accommodation for one night
· Subsistence will be paid up to £20 for an
evening meal
5. Reimbursement is given for the cost of
the food provided during the meeting i.e.
lunch. No other subsistence will be paid for
without prior agreement.
6. Any expense claims received which are not
covered by the above may not be paid without
prior discussion with the
Treasurer/Committee. |
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Administrative Bursary
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The setting up
of the administrative bursary was agreed by
the AGNC membership at the AGM 25/09/2002 |
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Guidelines for application |
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1. The
administrative bursary is for one-off,
non-recurrent expenses.
2. Payment will be made to individuals who
are not AGNC members. This will be in
recompense for work that is felt to be over
and above the accepted work load undertaken
by an AGNC member standing on a Working
Party or committee.
3. A sum of £100 will be set aside annually
for each of the following groups
· Training and Education Working Party
· Career Structure and Salary Working Party
· Committee
4. If a group does not apply for the full
sum of £100 within the financial year, the
balance will be lost.
5. The same conditions will apply when any
new Working Parties are convened.
6. All applications must be made in advance
of the work being carried out to ensure
members are not left out of pocket.
7. All applications should be made to a
committee member.
8. Payment of applications is at the
discretion of the AGNC committee.
9. Payments made for committee business must
be agreed by a majority vote of the
committee and clearly minuted. |
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Business
Guidelines for AGNC Working Parties |
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1. Each Working
Party nominates a liaison person who will:-
· Provide minutes to the committee after
each meeting
· Inform the Chairperson and Treasurer of
the date of the next meeting
2. All Working Parties will provide feedback
to the membership at the AGM outlining the
work completed in the last year and the work
plan for the coming year.
3. The liaison person will discuss with the
Treasurer how many meetings the Working
Party anticipate will be required to fulfil
their work plan. The Working Party will then
be allocated a nominal budget based on the
number of meetings required and the average
cost of a meeting for that Working Party.
4. The liaison person will be kept informed
of the expense budget by the Treasurer.
5. If the Working Party decides that extra
meetings are required to fulfil their work
plan, this will be discussed with the
Treasurer & Committee prior to them taking
place |
