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AGNC
Awards |
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A number of awards are available to
AGNC members. Please click here for a summary of
these awards. |
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Guidelines for
Reimbursement of AGNC Expenses |
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It is necessary to
establish a time limit on AGNC expense claims. As of 1st
September 2009 all claims forms must be received by the
AGNC treasurer within 6 months of the date on the
receipt. Those claim forms received after 6 months will
not be reimbursed unless previously agreed with the
treasurer. Any questions, please contact the AGNC
treasurer or a committee
member. |
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The following guidelines for
reimbursement of expenses were agreed by the AGNC membership
at the AGM on 25/09/2002. These guidelines are intended for
use by the AGNC Committee, Working Parties convened by the
AGNC and any AGNC member undertaking work on behalf of the
AGNC. |
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| Claim
Form |
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Click Here for AGNC Expenses Claim
Form |
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Procurement Policy
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| Meeting
Venue |
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| Consideration should be
given to the venue of meetings. London may not always be the
cheapest or most convenient place to meet. It may be possible
to meet at a department that does not have representation on
the group. |
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| Length
of meeting |
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| What length of meeting
is appropriate? Groups may wish to schedule an all day meeting
occasionally if this is felt to be more productive than a
half-day |
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Expense Claims
(Updated following
agreement at AGNC Committee Meeting
22/10/2009) |
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1. Receipts must be
submitted with all expenses.
Unfortunately no receipt = no money.
2. An
attempt is made wherever possible to travel by the cheapest
means. This may require forward planning, suggestions
include:
- Booking train tickets as soon as possible to
take advantage of reduced fares i.e. saver/apex
tickets
- Explore travelling off-peak if
possible/convenient
- Travel by a budget airline (this
may require catching a train from the airport to the meeting
venue).
3. When travelling by car,
mileage will be reimbursed in keeping with the NHS Term &
Conditions Annex L (Version 2, August 2007) regular user
allowance.
Up to
3,500 miles per year.
Engine
size: up to 1000 cc 29.7p per
mile
1001 to 1500cc 36.9p per mile
Over 1500cc 44p per
mile.
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4. If an overnight stay is
required because of the timing of the meeting: -
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Subsistence will be paid up to £75 for overnight
accommodation for one night
· Subsistence
will be paid up to £20 for an evening meal
5.
Reimbursement is given for the cost of the food provided
during the meeting i.e. lunch. No other subsistence will be
paid for without prior agreement.
6. Any expense claims
received which are not covered by the above may not be paid
without prior discussion with the
Treasurer/Committee. |
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| Administrative Bursary |
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| The setting up of the
administrative bursary was agreed by the AGNC membership at
the AGM 25/09/2002 |
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| Guidelines for application |
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1. The administrative
bursary is for one-off, non-recurrent expenses.
2.
Payment will be made to individuals who are not AGNC members.
This will be in recompense for work that is felt to be over
and above the accepted work load undertaken by an AGNC member
standing on a Working Party or committee.
3. A sum of
£100 will be set aside annually for each of the following
groups
· Training and Education Working Party
·
Career Structure and Salary Working Party
·
Committee
4. If a group does not apply for the full sum
of £100 within the financial year, the balance will be
lost.
5. The same conditions will apply when any new
Working Parties are convened.
6. All applications must
be made in advance of the work being carried out to ensure
members are not left out of pocket.
7. All applications
should be made to a committee member.
8. Payment of
applications is at the discretion of the AGNC
committee.
9. Payments made for committee business must
be agreed by a majority vote of the committee and clearly
minuted. |
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| Business Guidelines for AGNC Working
Parties |
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1. Each Working Party
nominates a liaison person who will:-
· Provide minutes
to the committee after each meeting
· Inform the
Chairperson and Treasurer of the date of the next
meeting
2. All Working Parties will provide feedback to
the membership at the AGM outlining the work completed in the
last year and the work plan for the coming year.
3. The
liaison person will discuss with the Treasurer how many
meetings the Working Party anticipate will be required to
fulfil their work plan. The Working Party will then be
allocated a nominal budget based on the number of meetings
required and the average cost of a meeting for that Working
Party.
4. The liaison person will be kept informed of
the expense budget by the Treasurer.
5. If the Working
Party decides that extra meetings are required to fulfil their
work plan, this will be discussed with the Treasurer &
Committee prior to them taking
place |
